Band Handbook


↓ Download 2017-2018 Band Program Handbook (PDF)


The following section will be updated for 2017-2018 shortly.


Welcome

Welcome to the 2015-16 edition of the Bob Jones High School Patriot Band Program!  We are pleased that you have chosen to be a part of the program during this dynamic time.  Director of Bands, Leigh Thomas, now entering her 4th year of service at BJHS, and Assistant Director Kevin Smart, in his 1st year at BJHS, are dedicated to both the long-standing tradition of excellence at BJHS as well as innovations that will push the program further than ever before. We currently offer the following as a part of our diverse curriculum at Bob Jones High School: marching band, competition marching band, color guard, dance team, wind ensemble, concert band, winter guard, indoor percussion, jazz band, and chamber ensembles.

The BJHS band program would be nothing without the efforts of those who came before this 2015-16 edition.  Members of the BJHS band have participated in All State Honor Band, All State Jazz Band, solo and ensemble, and various others honors.  Colleges and universities throughout the Southeast and the entire country have frequently sought out BJHS alumni for membership in their music programs.  The multi-faceted curriculum offered at Bob Jones High School exposes students to high levels of excellence, expectations, and opportunities with the goal of preparing students for post-secondary participation in music.

The 2015-16 school year brings with it the addition of a new freshman class, a new director, new assistant director, new principal, and many opportunities for our students to express themselves through music.  We are looking forward to a great year.  Go Patriots!

Please visit our website for further information: http://www.bjhsband.com

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2015-16 BJHS Band Staff:

Leigh Thomas
Director of Bands (leighthomas24@gmail.com)

Kevin Smart
Assistant Director of Bands (kcsmart0402@gmail.com)

Bryan Barley, Adjunct Instructor/Arranger, Marching & Indoor Percussion
Jonathan Beavers, Percussion/Visual Instructor, Marching & Indoor Percussion
Brooke Howe, Color Guard Director (brookedhowe@gmail.com)
John Howe, Adjunct Instructor/Arranger, Marching Band & Winter Guard
Zack Melton, Adjunct Instructor/Arranger, Marching & Indoor Percussion
Jenney Merritt, Director, Discovery MS (jmmerritt@madisoncity.k12.al.us)
Frank James, Adjunct Instructor, Marching Band
Samantha James, Adjunct Instructor, Marching Band
Katie Robertson, Dance Team Coach (kerobertson@madisoncity.k12.al.us)
Hannah Williams, Dance Team Assistant Coach

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Mission Statement

We, the Bob Jones High School Band, strive to be RESPECTIFUL by treating everyone equally, STEADFAST through infinite encouragement, MATURE by holding ourselves to high standards, and UNIFIED by working together to achieve one goal.  We also strive to have INTEGRITY by being accountable for each other and remaining LOYAL.

10 Goals for the 2015-16 Year

  1. Make every practice beneficial. 
    • Successfully apply new material by minimizing talking and solving problems quickly.
  2. Take pride in ourselves.
    • Practice like you perform, be mature/focused/classy, and stay positive.
    • Maintain clean field, bandroom, lockers, floor, and instruments.
  3. Maintain high standards from start to finish.
    • State out loud what standards are and be detail oriented.
    • Set the intensity level from the beginning and keep a consistent vision.
  4. Be respectful.
    • Every person is important.  Respect everyone, regardless of grade level.
    • Cultivate mutual respect between section leaders and members.
  5. Put your all into EVERY show.
    • Have fun with shows, don’t project mistakes, and perform EVERY rep.
    • Do things right the FIRST time.
  6. Set clear goals and MEET THEM.
    • For yourself, your section, and the entire band.
  7. Grow into a unified band.
    • Act like a family and get together outside of rehearsals.
    • Include everyone and stay loyal to each other.
    • Make sure all sections- drumline, band, guard, dance team- are cohesive.
  8. Be a role model.
    • Every member should be a role model to each other.
    • Be a role model for other bands.
  9. Look the part.
    • Take pride in our appearance.  Keep uniforms clean and carry ourselves with pride while in uniform.
    • Do our best to represent the band well outside of rehearsal.
  10. Never forget: ALL IN OR ALL OUT.

Products of the 2015-16 BJHS Leadership Team

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The Band Program

Organizational Structure

Members

Section leaders (marching)
Principle players (concert)

Drum Majors (marching only)

Staff

Appropriate booster officer

Directors

Administration

The organizational structure above is designed to effectively and efficiently inform all students and parents of events, policies, and procedures of the Bob Jones High School Band Program.  It is also meant to serve as a diplomatic and successful problem-solving tool.  The directors and staff of the band program always seek to find an “in-house” solution to every question, problem, and query.

  • Students: Please use the extensive network of student and professional leadership listed above to stay informed and solve any problems that may arise.
  • Parents: Please use the abbreviated organizational structure in the box above.
    • Contact BOOSTERS- finances, forms, chaperones, uniforms, etc.
    • Contact DIRECTORS- attendance, grades, auditions, honor band/all-state questions, general questions/concerns relating to your child, etc.

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The Band Program

Performing Ensembles

Fall Semester

Marching Band

Football Marching Band
The marching band participates at every home and away football game as a part of the pregame show, stands music, and halftime show.  Members also participate in various parades and pep rallies throughout the fall semester.  Membership in this ensemble is based on auditions held each spring semester.
Competition Marching Band
This ensemble is an elite group chosen from the members of the entire marching band.  Along with all other marching band functions, this group will participate in several marching competitions during September and October.  Membership in this ensemble is determined by the directors based on prior observation of each student, music auditions, recommendations from the middle school directors, and/or evaluations during the first week of band camp.
Color Guard
Color Guard functions as an auxiliary group to both the marching band and competition marching band.  Auditions each spring determine general membership, while summer rehearsals/clinics determine distinct weapon and flag lines and competition marching band membership.  All functions of the marching band and competition marching band listed above apply to members of the color guard.
Dance Team
Dance team is an auxiliary group exclusive to the marching band.  Members are chosen by auditions held each spring.  All functions and events of the marching band listed above apply to dance team members.  Additionally, the dance team performs at several basketball games throughout the season.

Jazz Band

Jazz Band is a small, extracurricular ensemble in the fall.  Membership of this ensemble is determined by auditions held the first few weeks of each semester.  Events and functions will vary from semester to semester, which may include small concerts, special events, fundraisers, etc.  The number of jazz bands might fluctuate depending on the number of students interested (typically 2 separate bands).

Note: Fall auditions will determine placement for the full year and will ensure enrollment in the “zero block” course in the spring semester (See “Spring Semester- Jazz Band” below).

Spring Semester

Wind Ensemble
Wind Ensemble serves as the top concert ensemble at Bob Jones High School.  Membership of this group is determined by auditions held each spring, which apply to both the marching and concert bands.  Members do NOT have to be in marching band to participate in Wind Ensemble.  Wind Ensemble competes in the AA class, performing college level literature. Director of Bands Leigh Thomas conducts the Wind Ensemble.
Concert Band
Concert Band is the second concert ensemble at Bob Jones High School.  Membership is also determined by auditions each spring. Members do NOT have to be in marching band to participate in Concert Band.  Concert Band participates in the state Music Performance Assessment (MPA) in February/March and a spring concert.  Concert Band competes in the BB class, performing grade 3-4 literature.  The group is conducted by assistant director of band, Kevin Smart.
Winter Guard
The Bob Jones Winter Guard is a select group of color guard members that competes in the Southeastern Color Guard Circuit during the spring semester. Auditions held during October/November determine membership of this ensemble. Winter guard is an extracurricular ensemble and competes in several Saturday competitions during the spring semester. Guard Instructor Brooke Howe led the Winter Guard to the silver medal in the Scholastic Regional A class in 2013, a gold medal in the Scholastic AA class in 2014, and a bronze medal in Scholastic AA class in 2015.
Indoor Drumline
The Bob Jones Indoor Drumline is an elite group of percussion students that competes in SCGC and WGI during the spring semester. Auditions held in November determine the roster for this ensemble. Indoor Drumline rehearses both during class and after school. The group is directed by assistant director of bands Kevin Smart, as well as adjunct staff/arrangers, and received a gold medal in the Scholastic Open class at SCGC Championships in March 2015 and was an WGI Open Class semi-finalist.
Jazz Band
Jazz band is a “zero block” course in the spring, meeting two days a week from 7:10-8:00am. This is a ½ credit course, with grading and attendance policies (See pg. 17 “Grading Policy- Jazz Band” for details). Again, fall auditions determine placement for the full year. The number of jazz band “zero block” courses depends on number of students auditioning (typically 2 full bands).

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The Band Program

Auditions

An audition is required for admittance into any of the performing ensembles at Bob Jones High School.  Information pertaining to audition dates, material, and other details can be found throughout the year at http://www.bjhsband.com/auditions

  • Wind Instruments
    • Wind players audition each spring (April/May) for placement in marching and concert ensembles.  Major and chromatic scales, etudes, and sightreading comprise the audition material, available online seven days prior to auditions.  Judges are brought in to ensure a level of objectivity.  Audition scores, as well as instrumentation needs, prior director recommendations, and director’s discretion influence placement in fall (marching/competition marching) and spring (wind ensemble/concert band) ensembles.
    • Challenges- Chair placement challenges must be done one chair at a time.  Music will be chosen by the director one week before the challenge occurs.  Two weeks must pass before a challenge can be repeated once results are determined.  Challenges CANNOT be done in the two weeks before any performance.
  • Percussion
    • Marching/Competition Band- Fall percussion auditions are each held in spring (April/May).  Information/material is available online.
    • Indoor Drumline- Auditions for this spring ensemble occur during November each year.  Unless otherwise approved by the director, you must be in marching band to audition.  All members must also participate in a concert band.
  • Color Guard
    • Marching/Competition Band- Auditions for fall color guard occur each April.  A clinic will be held prior to auditions to help prepare those auditioning.  Auditions will consist of several flag basics and a short routine taught at the clinic.
    • Winter Guard- Auditions for this spring ensemble are in October/November.  Auditions consist of both a group routine and basics.
  • Dance Team
    • Dance Team auditions take place each spring (April/May). 
  • Jazz Band
    • Auditions for jazz band will occur at the beginning of the fall semester.  Information and material will be available online during the first week of the semester.  Instrumentation and personnel may vary depending on the song choice.  Audition results will determine part placement.

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The Band Program

Extracurricular Rehearsal Responsibilities

Each performing ensemble requires different rehearsal responsibilities.  Attendance is MANDATORY for all rehearsals.  All rehearsals end when stated.  Please account for 10 minutes of cleaning/packing up afterward.  For details on class schedule as related to the below mentioned ensembles, see pg. 15 “Academic Credit”).

Fall Schedule

Day/Time Monday Tuesday Wednesday Thursday Friday
7:10 am Jazz Band
7:10 am-8am
3:30 pm Competition
Marching
Band
3:45- 5:30 pm
Competition
Marching
Band/
Dance Team
Sectionals
3:45-5:30pm
Jazz Band
3:45-5pm
Football
Band
3:45-5pm
Football
Games
4 pm
4:30 pm
5 pm Competition
Marching
Band
5-5:30 pm
5:30 pm Each Jazz
Band will
alternate weeks,
before and after
school. If only
one jazz band,
after school
only
6 pm Color Guard
Sectionals
5:30-7 pm
6:30 pm
7 pm

Spring Schedule

Day/Time Monday Tuesday Wednesday Thursday Friday
3:30 pm Concert
Band
3:45-5:30 pm
Winter Guard
and Indoor
Drumline
Pre-show
Rehearsals
(Guard also
has 3 full
Saturday
rehearsals)
4 pm
4:30 pm Winter
Guard
4-6:30 pm
Winter
Guard
4-6:30 pm
5 pm
5:30 pm
6 pm
6:30 pm Indoor
Drumline
6-9 pm
7 pm Wind
ensemble
7-9 pm
7:30 pm
8 pm
8:30 pm

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The Band Program

Student Leadership

Student leaders are vital to the success of the band program.  Such positions are in place to aide the directors in the management of the program.  Additionally, student leaders are expected to uphold high standards of behavior, work ethic, and overall attitude, three key aspects needed to be exemplary members.  Leadership opportunities exist in every performing ensemble, and each carries an appointment/audition process and a unique set of responsibilities.

  • Marching Band
    • Drum Majors– This is the highest level of student leadership.  These three positions are chosen based on a music audition (see “Auditions” section), marching audition, essay, interview, and conducting audition.  Specific information is available online at http://www.bjhsband.com/auditions. Drum majors:
      • Coordinate section leaders
      • Manage rehearsal
      • Maintain the practice field
      • Coordinate electronics
      • Maintain band room organization
      • Any additional tasks given by the directors
    • Section Leaders– Section Leaders are chosen by a music audition, marching auditions, and leadership application.  Section Leaders:
      • Support the drum majors
      • Conduct music/marching sectionals
      • Maintain the practice field
      • Execute uniform inspection
      • Take attendance at ALL rehearsals
      • Monitor band room and locker cleanliness
      • Any other tasks given by the drum majors or directors
  • Concert Band
    • Principal Players– These positions are chosen by a music audition (see “Auditions” section).  Principal players are expected to:
      • Maintain music organization
      • Conduct music sectionals
      • Take attendance
      • Monitor cleanliness of band room and lockers
      • Any other tasks given by the directors
  • Winter Guard/Indoor Drumline: Extensions of marching band but may or may not remain the same from fall to spring.

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Operations

Financial Responsibilities

There are various fees and expenses associated with the band program that contribute to its operating budget during the year.  Each student’s finances are managed in individual accounts by the band booster treasurer and can be accessed via Charms by students and/or parents.  Fundraising opportunities throughout the year are designed to help students earn money toward these expenses.  Please adhere to any payment schedules set by the directors/boosters, as the band program is dependent upon timely payments to purchase equipment/services throughout the year. Any fees/expenses not paid by the end of the semester will result in student being withheld from graduation ceremony (applicable to ANY fees due at ANY time during high school career).

Fall Semester (see Appendix for Guard, Indoor Drumline, and Dance Team expenses)

  • Fall Fees (payable by check or online at bjhs.madisoncity.k12.al.us)
    • Marching Band fee (due at first booster meeting in fall)
      • $350 for wind/percussion students
      • $300 for guard/dance students
      • $100 credited to individual account after 2 concessions shifts are worked PER STUDENT ($50 per shift)
    • $50 Class fee (paid to school with other class fees)
    • $75 Instrument Rental fee (for school instruments; due with contract at instrument pickup prior to band camp)
  • Fall Expenses (payable by check)
    • $45 Band Jersey (New members only; place order at auditions)
    • $35 Drillmaster marching shoes (available during band camp)
    • $8 White gloves (available during band camp)
    • $10 Music flip folder (available during band camp)
    • $40 Uniform package (dri-fit shirt, compression shorts, string bag, member t-shirt, and ponchos- due by first booster meeting)
    • $10 Long white socks (available at Wal-Mart/Target)

NOTE: STUDENTS WILL NOT RECEIVE UNIFORM OR TRAVEL WITH THE BAND IF FEES ARE NOT PAID BY FIRST BOOSTER MEETING.

Spring Semester (see Appendix for Winter Guard and Indoor Drumline expenses)

  • Spring Fees (payable by check or online at bjhs.madisoncity.k12.al.us)
    • $50 Concert Band fee (paid by first spring booster meeting)
    • $50 Class fee (paid to school with other class fees)
    • $75 Instrument Rental fee (for school instruments due with contract at instrument pickup)
  • Spring Expenses (payable by check/cash)
    • Males
      • $100 Tuxedo jacket, shirt, bow tie, and cummerbund (All items ordered by Boosters in December)
      • $25 Lace up black dress shoes (not glossy)
      • $10 long black socks (available at clothing store)
    • Females
      • $65 Black concert dress (ordered by Boosters in December)
      • $20 Black flat shoes (not glossy, no heels, no ornamentation)
      • $10 black hosiery (available at clothing store)

NOTE: STUDENTS WILL NOT RECEIVE CONCERT ATTIRE OR TRAVEL WITH THE BAND IF FEES ARE NOT PAID BY FIRST BOOSTER MEETING.

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Operations

Uniforms

Each ensemble in the band program has a uniform for performances (both fall and spring).  Several expenses previously mentioned are associated with these uniforms and are required to participate in any band function.  Additionally, the code of conduct outlined in this section is to be adhered to at all times. Failure to comply with these regulations will result in dismissal from the program.

Marching Band

  • Wind and percussion students will be issued a uniform during the first week of band camp.  The band contract signed by each student/parent outlines details, rules, and costs associated with the uniform.  Uniforms will be checked out to the student upon the return of this contract and confirmation of all fees paid.  This contract is a binding agreement, stating the uniform will be returned in the condition it was issued and failure to do so will result in a fine charged to the student for the amount of the uniform or part that was damaged.
    • Jacket- $170
    • Pants- $70
    • Shako- $50
    • Shako box- $10
    • Garment bag- $10
  • In addition to the uniform itself, students will be required to purchase the uniform package (compression shirt/shorts, string bag, poncho, and member t-shirt), white gloves, and white marching shoes to complete the uniform.  These items will be available for purchase at band camp. (See Pg. 11- “Finances”)
  • Drum majors, color guard, and dance team are all responsible for purchasing their uniforms each year.  Directors/instructors will provide further information as to cost, care, and specifics regarding these uniforms.
  • General Guidelines
    • No eating or drinking in uniform (except water).
    • No jewelry (except small stud earrings) or nail polish may be worn while in uniform.
    • The uniform must be complete at all times unless otherwise instructed.  No changing in and out of uniform will be permitted in any location aside from one’s home, the bandroom, or buses.
    • No profanity or obscene gestures will be allowed in (or out) of uniform.
    • When in uniform, students are representatives of the band program, Bob Jones High School, and the entire Madison community. 

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Uniform process

  1. Unless otherwise instructed, students will arrive at the bandroom in white uniform pants, compression shorts, undershirt, long white socks, and white shoes.  This state will be referred as their “whites.” 
  2. The uniform jacket should be hung in the provided garment bag and brought with the student to the bandroom, along with their white gloves.
  3. Students will then finish dressing and will then undergo uniform inspection conducted by the section leaders.  They will be looking for the following:
    1. Clean jacket, pants, and white gloves
    2. Long white socks with clean/polished white band shoes
    3. Correct compression shirt and compression shorts
    4. Long hair (including males) is pulled up, as to fit under the shako.
    5. Only NATURAL COLOR hair permitted (no exaggerated colors).
    6. Any violation of the above mentioned specifications will be verified by the directors and will result in dismissal from all activities until specifications are met.  Students will NOT be allowed to travel with the band until uniform inspection is passed.
  4. Once at the stadium, students will be issued gauntlets and plumes before entering the field for pregame. 
  5. Students will return gauntlets and plumes after the halftime performance.
  6. After the game, students will return to the bandroom, place hats in cases, hang jacket/pants in garmet bag, and change into shorts/pants before leaving.
    1. Students are NOT allowed to be in any part of the uniform (pants, jacket, shako, gauntlets) outside of a sanctioned band functions.
    2. Any student seen in uniform outside of a band function will receive a “0” for that performance, as well as a “0” for the next performance, in which they will not be allowed to participate.  Any additional offenses will result in dismissal from the program and further grading penalties.
  7. Uniform pants should be cleaned after every performance.  Jackets should be cleaned as necessary (usually 2-3 performances).

Concert/Jazz Band: Please see pg.11 (Financial Responsibilities) for details.

Winter Guard/Indoor Drumline: Uniforms vary from year to year and are paid for by students.  Directors will provide students with specific details (See appendix).

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Rules and Regulations

Academic Credit

Students participating in any performing ensemble (except jazz band and winter guard) will have the opportunity to earn one academic credit per semester.  Additionally, students enrolled in any marching band class (competition band, marching band, color guard, fall percussion, dance team) will earn a L.I.F.E. PE credit required to graduate.  In order to be eligible to participate in any performing ensemble, students must maintain acceptable grades in all subjects.  Two failing grades in any class during any grading period will result in suspension from the band program for a semester.  This is concurrent with the ASHAA policy in the student handbook.

Fall Semester Class Schedule

  • 1st block:
    • Competition Band (wind players)
    • Color Guard
    • Dance Team
  • 2nd block
    • Marching Band (Non-competition band wind players)
  • 3rd block
    • No band classes
  • 4th block
    • Marching Percussion

Spring Semester Class Schedule

  • Zero block
    • Jazz Band (two days a week)
  • 1st block
    • Concert Band
  • 2nd block
    • No band classes (Arts Survey)
  • 3rd block
    • Wind Ensemble
  • 4th block:
    • Indoor Drumline

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Grading Policy

Fall Semester

  • Marching Band
    • Daily Grades (30%)
      • Rehearsals
        • Football (dot book, attire, instrument/equipment)
          • Competition (dot book, attire, instrument/equipment)
      • Class Instructional Time (dot book, attire, instrument/equipment, miscellaneous assignments)
    • Performances (Test Grade- 70%)
      • Football Marching Band
        • Football Games (uniform, instrument/equipment, music)
        • Parades (Madison Street Festival, Homecoming, Holiday)
        • March on Madison (uniform, instrument/equipment, music)
      • Competition Marching Band (in addition to above obligations)
        • Competitions (uniform, instrument/equipment, music)

In general, students will be expected to be prompt, be prepared, and perform to the best of their abilities.

Spring Semester

  • Concert Band/Wind Ensemble
    • Daily Grades (20%)
      • Rehearsals (instrument, music, pencil)
      • Class Instructional Time (instrument, music, pencil)
    • Performances (70%)
      • Music Performance Assessment (attire, instrument, music)
      • Spring Concert (attire, instrument, music)
    • Fine Arts Performance Attendance (5%)
      • You must attend one fine arts event in the spring semester, write a paragraph reflection, and turn in program/ticket to earn 5 points on your semester average.  It CANNOT be an event in which you are performing.
    • Additional Academic Project (5%)
      • You can choose between the following options to earn 5 points on your semester average:
        • Take private lessons (provide letter from instructor)
        • Audition for All-State (turn in reflection paragraph on audition experience and performance)
        • Attend a college honor band (provide program from concert)
        • 5-page paper on history of your instrument (MLA format with 5 cited sources)
  • Indoor Drumline
    • Daily Grades (20%)
      • Rehearsals (dot book, attire, instrument, music, pencil)
      • Class Instructional Time (dot book, attire, instrument, music, pencil)
    • Performances (70%)
      • Music Performance Assessment (attire, instrument, music)
      • Spring Concert (attire, instrument, music)
      • SCGC and WGI Shows (attire, instrument)
      • Drumline with the Drumline and Fine Arts Festival (attire, instrument)
    • Fine Arts Performance Attendance (5%)
      • You must attend one fine arts event in the spring semester, write a paragraph reflection, and turn in program/ticket to earn 5 points on your semester average.  It CANNOT be an event in which you are performing.
    • Additional Academic Project (5%)
      • You can choose between the following options to earn 5 points on your semester average:
        • Take private lessons
        • Videotape a “mock” all-state audition
        • Attend a college honor band
        • 5-page paper on the history of your instrument
  • Jazz Band
    • Daily Grades (20%)
      • Class Instructional Time (instrument, music, pencil)
    • Performances (70%)
      • TBD (attire, instrument, music)
    • Listening log (10%)
      • Choose one song a week (multiple versions if possible) and add to a running log of jazz/swing repertoire (entry format provided in class).  Be prepared to access on mobile device or YouTube and share in class.  Turn in at the end of each 9-week term (9 entries total).

NOTE: Two unexcused absences, rehearsal or performance, for ANY PERFOMRING ENSEMBLE, will result in dismissal from the band program for the remainder of the semester.

Additionally, any student acquiring an UNEXCUSED absence for a PERFORMANCE will receive an “F” for the nine weeks grading period.

(See “Attendance” below for approved excuses)

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Rules and Regulations

Attendance

Class, rehearsal, sectional, and performance attendance is required of ALL members of the band program.  Promptness is also a factor in the grading policy regarding attendance.

School Board Approved Excuses

  1. Personal illness of student (doctor/parent note must be provided)
  2. Death in the immediate family
  3. Inclement weather dangerous to life or health of student (determined by administration)
  4. Legal quarantine
  5. Emergency conditions (determined by administration or directors)
  6. Other event/condition previously approved by directors

Any student planning to miss any portion of the aforementioned mandatory events MUST contact the DIRECTORS prior to the event to provide justification for the absence.  Failure to do so will result in an unexcused absence and a grade of “0” for said event. 

Two unexcused absences will result in dismissal from the band program for the remainder of the semester.  Additionally, any student acquiring an UNEXCUSED absence for a PERFORMANCE will receive an “F” for the nine weeks grading period.

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Band Room

The bandroom is our home, and students should strive to treat it as such.  Please adhere to the following rules when inside the bandroom:

  1. No food, drink, or gum is allowed over the carpet.  Please consume on the tile or in the hall.  Water is permitted.
  2. Students will be issued lockers for storage of belongings throughout the school year.  These are to be kept clear of trash and clutter and are ONLY TO BE USED BY MEMBERS OF THE BAND PROGRAM.  If the combination lock is lost or damaged, students will be fined $5 to replace it.
  3. Due to the diverse nature of each rehearsal/class taking place in the bandroom, it must be returned to its original state after each use.  Chairs, stands, instruments, props, floors, and all various equipment are to be stored properly.
  4. Only members of the band program are allowed in the bandroom due to the amount of expensive equipment.
  5. You must ask permission from director to enter either the uniform storage room or the upstairs storage.  If you are found in either of these areas without permission, disciplinary action will ensue.
  6. No running, horseplay, or games (football, baseball, soccer, frisbee) will be allowed in the bandroom.
  7. Concert, jazz, and chamber music folders are to be stored in the appropriate music cabinet at all times (except when practicing at home).  Students are responsible for replacing lost or damaged music.  Grades will be held until replacements arrive.
  8. Do not enter the bandroom unless a school employee is present.  You must be in the presence of a school employee to be in the bandroom at any time (before, during, or after school).
  9. If using a school-owned instrument, you are responsible for its daily maintenance and care (oiling valves, greasing cork, etc.).  The instrumental rental fee covers general maintenance (replacing pads, general repairs, etc.).  It DOES NOT cover significant damage such as dents or broken parts.  These costs will be billed to the student who checked out that instrument.  Please take special care of school-owned instruments, as to not accrue the expensive cost of these repairs.
  10. All rules, policies, and disciplinary procedures outlined in the Bob Jones High School Student Handbook are in effect both in the bandroom and during ALL band functions.  Members of the band program should behave in a manner as to positively reflect upon themselves, their parents, the band, Bob Jones High School, Madison City Schools, and the entire Madison community.

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Band Boosters

Overview

The purpose of the band boosters is the support the band program and band directors at Bob Jones High School.  Additionally, the boosters serve as the primary fundraising organization for both the band program and its students.  Since the band program is completely self-sufficient financially, this fundraising effort is vital to its continued success.  Every parent of a student in the band program is a member of the band boosters.

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Meetings

Band booster meetings are held the 2nd Thursday of each month at 7:00pm in the bandroom (unless otherwise communicated).  Attending these meetings ensures that one has the most up-to-date information regarding current events and progress of the program as a whole.  Booster meetings also serve to collect parental input on policies, procedures, and daily operations of both the band program and the boosters.  Please mark your calendars ahead for the year and help support your child’s experience in the band program.

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Fundraisers

As previously stated, the band program is completely self-sufficient, thus requiring fundraising efforts by the directors, boosters, and students.  It is imperative that all involved contribute to the fundraising effort.  This ensures the survival of the band program.

Student fundraisers are available throughout the year to contribute to the various costs listed in the “financial responsibilities” section.  Funds raised by the students will be housed in their student accounts and tracked by the booster treasurer.  Money can be used from student accounts to pay for fees, trips, and/or other costs.  Any money left at the end of the year will be rolled over to the next year until graduation.  If there is a credit balance at this time, it can be transferred to a sibling or another student in the band program, if submitted in writing to the treasurer. Otherwise, it will enter the general band account.

The principal fundraiser organized by the parents is the football concession stand.  In order to keep band fees at a minimum, every parent is expected to work the concession stand twice during football season.  $50 will be credited to the student account for every shift, up to $100 per student.  A set of parents working once also satisfies this requirement.

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Email/Charms

The band program’s primary means of communication is parent and student email.  These are obtained during registration and recorded in the Charms Office program.  Charms also keeps track of all booster records, including balance of student accounts, uniform checkout, band locker checkout, and instrument checkout.  Usernames and passwords to Charms will be issued at the first band booster meeting of the year.  Parents are encouraged to monitor the site for details regarding finances.

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Booster Volunteers

Volunteering with the band in any capacity is a great way to meet other parents and assist the students.  It takes the collective work of our parent organization to make our band program successful. 

In order to volunteer, every adult MUST complete a volunteer background check through Madison City Schools.  The link can be found on our band website, as well as the school and district websites.

There are many opportunities to volunteer.  Some require a commitment to a rotation throughout the football season, some an evening game or day-long competition, and some just a few hours to help with a specific event.  The involvement of all parents in these areas aids with smooth logistics and operations.  Please consider being involved on a regular basis in some capacity.  The following committees have opportunities to volunteer in various ways:

  • Concessions
  • Chaperones
  • Uniforms
  • Logistics Crew (Truck/Equipment)
  • Fundraising
  • Hospitality
  • Spirit Wear
  • Various Color Guard committees
  • Various Drumline committees

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Band Boosters

Executive Board 2015-16

President

  • Cindy Leaphart
    • cindyleaphart@gmail.com
    • 908-489-4581 (cell) or 256-325-4589 (home)

1st Vice President

  • Wyndie Meyer
    • wyndie11@gmail.com
    • 256-468-8679 (cell)

2nd Vice President (Fundraising)

  • Paula Shea
    • Paula@thesheahome.com
    • 256-603-2663 (cell) or 256-721-1692 (home)

Drumline Vice President

  • Sharon West
    • westssjjk5@yahoo.com
    • 256-683-2588 (cell)

Secretary

  • Sonja Eames
    • sonjakeames@gmail.com
    • 256-542-7392 (cell)

Treasurer (Boosters)

  • Lori Manis
    • lori.manis@nasa.gov
    • 256-508-6192 (cell) or 256-971-1885 (home)

Treasurer (Drumline)

  • Karen Matheney
    • kmatheney@knology.net
    • 256-509-9320 (cell) or 256-464-5021 (home)

Treasurer (Color Guard)

  • Joylyn Mora
    • joylyn@ifly4trout.com
    • 256-468-3244 (cell) or 256-325-3847 (home)

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Band Boosters

Appointed Committee Chairs

Chaperones 

  • Kirsten Lewis & Kathy McDaniel
    • Kirsten- eagle.kirsten.lewis@gmail.com, 256-701-0778 (cell)
    • Sherry- kathy68mc@gmail.com, 256-682-5627 (cell)

Concessions

  • Gabi Bowerman
    • ghubo@bellsouth.net
    • 256-617-2752 (cell)

Dance Team

  • Suzanne O’Donnell
    • wsaodonell@gmail.com
    • 973-760-8648 (cell) or 256-325-3363 (home)

Hospitality

  • Jill Sanderson
    • Sanderson_Jill@msn.com
    • 256-665-8811 (cell)

Spirit Wear

  • Kristina Holmes & Cheri Volkin
    • Kristina- crimsonkris76@gmail.com, 256-466-2967 (cell)
    • Cheri- volkins.alaska@gmail.com, 256-326-0130 (cell)

Logistics Crew (Truck/Equipment)

  • Carl Behr
    • cfbehr21@gmail.com
    • 256-665-5194 (cell)

Uniforms

  • Joy Fredrickson & Deidre Joffee
    • Joy- Joyfred1011@yahoo.com, 256-541-0501 (cell)
    • Deidre- gogaters@knology.net, 256-479-5878 (cell)

If you have a question regarding one of the aforementioned offices or committees, please contact the person in that SPECIFIC POSITION for a solution.  This will ensure that your question gets answered accurately and promptly.  Additionally, it will diminish the amount of forwarding by the directors and booster president.  As previously stated in the “Organizational Structure” section, contact the directors regarding specific questions regarding your child’s academics (honor bands/absences/grades/etc.).  Contact the booster officers/committee chairs for all other inquiries. 

Booster board elections occur at the last meeting of the year.  A nominating committee submits recommendations for officers and the general booster population votes on the outcome.  Stay tuned throughout the end of the year for further details if interested in a position.

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Resources

Recommended Equipment/Instruments

Piccolo

  • Gemeinhardt 4PMH 50 Series (composite body) average price $485
  • Gemeinhardt 4W average price $879

Flute

  • Gemeinhardt 53SB 50 Series average price $965
  • KGB Special* average price $1295
  • Sonore 6000 average price $1795
  • Yamaha 481H average price $1606
  • Yamaha 584H average price $1746

Oboe

B flat Soprano Clarinet

  • Buffet R-13* average price $2095
  • Accent average price $1495
  • Recommended Mouthpieces: Vandoren B45*; Vandoren 5RV; Larry Combs
  • Recommended Ligatures: Rovner, Luyben, Glotin, Bonade*
  • Recommended Reeds: Vandoren, Mitchell Lurie, Marca

Bass Clarinet

  • Buffet
  • Noblet
  • Selmer
  • Recommended Mouthpieces: Vandoren B45; Selmer C*
  • Recommended Ligatures: Rovner, Glotin*
  • Recommended Reeds: Vandoren*, Mitchell Lurie, Marca

Bassoon

Alto Saxophone

  • Yanagisawa –  A901 or A991 average price $2700/$2000
  • Selmer Paris – Model 72, Reference (jazz)  average price  $4200
  • Selmer Paris – Model 62, Series 3 (classical) average price $3700
  • Selmer Paris – Model 52, SuperAction (classical) average price $3000
  • Yamaha – YAS 475 or 875 EX or 62 Mark II – average price $1700/$2900/$2200

Tenor Saxophone

  • Yanagisawa – T991 or T 901 average price $3000/$2300
  • Selmer Paris – Model 74, Reference (jazz)  average price  $5000
  • Selmer Paris – Model 64, Series 3 (classical) average price $3900
  • Selmer Paris – Model 54, SuperAction (classical) average price $3600
  • Yamaha – YTS-822 Custom average price $3100 (jazz)
  • Yamaha – YTS5475 average price $2000

Baritone Saxophone

  • Cannonball Bari Sax* average price $3395
  • Yamaha 52 average price $3100
  • Recommended Mouthpieces: Selmer C* for all saxes*
  • Recommended Ligatures: Rovner, Bonade*
  • Recommended Reeds: Vandoren*, Mitchell Lurie, Marca

Trumpet

  • Bach 180S-43* average price $1499
  • Bach 180S-37 average price $1499
  • Mouthpieces: Bach 7C, 5C, 3C

French Horn

  • Holton H175* average price $2695
  • Hans Hoyer 802 average price $1995
  • Yamaha YHR667VL average price $3400
  • Conn 8D average price $2500
  • Mouthpiece: Holton MDC

Trombone-tenor

  • Bach 42A* (large bore with F attachment) average price $1985
  • Bach 42BO (large bore with F attachment) average price $1750
  • Conn 88H-CL (Christian Lindberg model) average price $1999

Trombone-bass

  • Holton TR181* (double bass) average price $2200
  • Bach 50B3LO* (double bass) average price $2500

Euphonium

  • Yamaha 321(silver)* average price $2386
  • Wilson 2704* average price $3499
  • Accent First Chair average price $1950
  • Trombone/Euphonium Mouthpieces: Bach 6.5AL, Bach 5, Bach 1.25G

Tuba

  • Jupiter Carnegie XL (good rental for practice) average price $1995
  • St.Petersberg (silver) average price $3500
  • Mouthpiece: Helleberg Tuba

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Resources

Private Lesson Instructors

Flute

  • Susan Kula (256) 508-1219
  • Jen Mobley (256) 503-1701
  • Stephanie Pesto (256) 655-1432
  • Rebecca Wortham (256) 479-3690

Clarinet

  • Robin Cotton (256) 325-2263
  • Jenney Merritt (205) 936-3442
  • Ray Reska (256) 527-2620
  • Kim Ripplinger (256) 489-3609

Oboe

  • Vikki Truesdail (256) 325-7066

Sax

  • Jim Holder (256) 318-4052
  • Matt Merritt (256) 655-3703
  • Ray Reska (256) 527-2620
  • Jonathan Willis (703) 600-9416

Trumpet

  • Dillon Tuck (256) 684-2621
  • Derek Weidenthal (256) 479-2610
  • Bruce Zeiger (256) 683-6949

French Horn

  • Marsha Asquith (256) 655-7478
  • Eileen Drummond (256) 325-7511
  • Mark Gessner (256) 468-5404)

Trombone/Baritone/Tuba

  • Billy Bargetzi (256) 479-8820
  • Jeremy Howe (931) 933-3986
  • Joel Mason (256) 682 -1115
  • William Wortham (256) 479-3605

Percussion

  • Jonathan Beavers (256) 617-0861
  • Marcus Pope (256) 651-1790

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Resources

Color Guard Appendix

(See Guard Handbook for further details)

Fall Guard Expenses

  • All members ($541-$579):
    • Paid to school/boosters:
      • Class fee- $50 (paid to BJHS with other fees)
      • Marching Band fee- $300 (due August 13th– first booster meeting)
        • $100 credited to individual account after 2 concession shifts
    • Paid to Color Guard (due when items are received unless noted):
      • Audition fee- $15 (paid during clinic regardless of outcome)
      • Football uniform- $125 ($50 deposit due at first parent meeting; remainder due first day of band camp in July)
      • Shoes- $35
      • Gloves- $13 (optional)
      • Headband- $16
      • Sabre rental fee- $25 (optional)
  • New members only ($252- in addition to above listed expenses)
    • Paid to Color Guard:
      • Custom flag bag- $60 (optional, but flag bag is required- details outlined at first parent meeting)
      • Practice Flag/Pole/Stopper/Bolts- $25 (due at first parent meeting)
      • Red band jersey- $45 (orders placed during auditions in April)
      • Guard member T-shirt- $25
      • Duffle bag- $25 (order by June)
      • Jacket- $72 (order by June)
    • Ordered/Paid online:
  • Competition members only ($175- in addition to above listed expenses):
    • Competition uniform- $140 ($50 deposit due when ordered and remainder due on arrival)
    • Shoes- $35 (if different than football shoes)

Winter Guard Expenses

  • All members ($575-$675)
    • Winter Guard Fee: $200 (due 1st day of spring semester)
    • WGI Regional Trip- $200 (estimate- overnight trip)
    • Uniform: $140 (due upon arrival- will not receive if not paid)
    • Show shirt: $20
    • End of year director gift- $15
    • Sabre rental fee- $25 (optional)
    • Wind suit- $75 (new members only)

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Resources

Indoor Drumline Appendix

Spring Fees ($175)

  • $50 Concert Band fee (paid to boosters/online with other fees by Jan. 14th)
  • $50 Class fee (paid to school with other class fees)
  • $75 Instrument Rental fee (due with contract at instrument pickup)

Spring Expenses

  • All members ($615-$815)
    • $200 Indoor uniform (will not be issued if not paid for)
    • $25 alternations to uniforms (if necessary)
    • $200-300 WGI Championships in Dayton (3 nights/charter bus; will not travel if not paid for prior to departure)
    • $100-200 Bowling Green Regional Trip (overnight- will not travel is not paid for prior to departure)
    • $35 Indoor marching shoes
    • $30 Compression shirt and shorts (available at Wal-Mart)
    • $15 Show t-shirt
    • $5 Long socks (available at Wal-Mart)
    • $5 Transparent rain poncho (available at Wal-Mart)
    • Other items depending on show theme (makeup/paint/etc.)- TBD
  • New members only ($165-$260 in addition to above listed expenses)
    • $30 Drumline hoodie
    • $95 Drumline jacket (optional)
    • Males
      • $100 Tuxedo jacket, shirt, bow tie, and cummerbund (All items ordered by Boosters in December)
      • $25 Lace up black dress shoes (not glossy)
      • $10 long black socks (available at clothing store)
    • Females
      • $65 Black concert dress (ordered by Boosters in December)
      • $20 Black flat shoes (not glossy, no heels, no ornamentation)
      • $10 black hosiery (available at clothing store)

Several individual and group fundraisers take place throughout the year to aide students/parents with these costs.  Group fundraisers are MANDATORY for all members AND parents.  Individual fundraisers are OPTIONAL but highly encouraged.  The more the group raises, the less everyone will pay for trips and other expenses.

As a part of this fundraising effort, the indoor drumline also hosts a SCGC Winter Guard and Percussion competition, a silent auction, and the “Dinner with the Drumline” performance.  All three events not only take a lot of planning by the booster officers and committee chairs but also an ENORMOUS amount of manpower to achieve.  All students are REQUIRED to sell at least 10 tickets to “Dinner with the Drumline.”  Tickets at approximately $13 each.  Also, note that all students in Indoor Drumline will also be in one of the concert ensembles (see concert band fee and attire costs above).  This is NON-NEGIOTIABLE.

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Resources

Dance Team Appendix

Fall Dance Team Expenses

  • Marching Band Fee $300 (paid to Boosters or online by August 13th)
    • $100 credited to individual account after two concessions shifts are worked
  • Band jersey $45 (new members only- ordered at time of auditions)
  • Uniform for football season $500 (new members only)
  • Practice/game day clothes $240
  • Boots $65
  • Warm-up $155
  • Dance bags $50
  • Pedinis (black and tan) $50 each
  • Tennis shoes $70
  • Performance clothing $200
  • Poms $35
  • Choreographer fee $30

These are approximate costs.  Returning members will not have to purchase some of the items listed above.  A breakdown of exact items and costs will be given out at the first parent/member uniform fitting meeting each May.  Clothing items and deposits must be made at this time. Fundraisers will be available to help with expenses.

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Resources

Charms Access Instructions

MARCHING BAND * COMPETITION BAND
INDOOR DRUMLINE * COLOR GUARD * DANCE TEAM
CONCERT BAND * WIND ENSEMBLE

  1. Log on to www.charmsoffice.com
  2. Locate the “PARENT/STUDENT LOGIN” section of the web page.
  3. Login to your child’s program account using the following login:
    • BJonesHSBand  (case sensitive)
  4. This will bring up the main parent page.  This will allow you to look at your child’s program’s public calendar, event list, handouts and other files.
  5. Clicking on an event on the calendar brings up the details for that event, such as times, attendance requirements and equipment/uniform necessities.  Clicking on “event list” puts all of the calendar information in a list form for easy printing.
  6. Your child’s ID number is located on the front of this handbook under their name. When you enter your child’s ID NUMBER, another more detailed screen appears with even more options to view your student’s uniform assignments, music assignments, financial records, forms and inventory.  Enter your child’s ID FIRST – then you may create your own, unique password by clicking on the “keys icon”.
  7. Most importantly, the parent page assists both you and the Band Booster Executive Board to communicate with each other.
  8. Please note – dimmed icons are not active links.
  9. If you have any problems with your Charms account, please contact Secretary Sonja Eames at sonjakeames@gmail.com
  10. If you have issues with your child’s financial records please contact Treasurer Lori Manis at lori.manis@nasa.gov

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Resources

Marching Uniform Care Instructions

Laundering

  • Jackets and bib pants are made of completely washable polyester-gabardine.
  • Avoid washing bib pants and jackets together.
  • Never wash in hot water.
  • Use only non-chlorine household laundry detergent.
  • SMOKING ENVIRONMENT IS NOT IDEAL FOR UNIFORM STORAGE.  Uniforms will soak up smoke smell.  Uniforms smelling of smoke will NOT pass uniform inspection and will NOT be accepted as wearable at uniform check-in.  Please contact uniform chairs if arrangements need to be made.

Jackets and Bib Pants

  • If a stain does occur, sponge with water or treat with an appropriate product before it has time to set and before laundering. (See stain removal “Quick Reference” guide)
  • You may use “Spray and Wash” and other non-chlorine stain removers when washing.
  • Use only non-chlorine detergent! Many detergents are harsh and have a bleaching ingredient that will cause even colorfast fabric to migrate.
  • Do not use liquid fabric softener on Cesario band uniforms! A softener sheet may beused in the dryer, however, use only one (1) sheet per dry load (see drying directions below.)
  • Machine wash on the gentle / permanent press cycle, but do not overload machines.
  • At cycle completion place garments in dryer, and dry on cool/permanent press setting.
    • Caution: Do NOT use a hot dryer setting! A hot dryer setting will remove the press. When dried on a cool or permanent press setting, uniforms will require very little touch up.
  • Remove garments from the dryer and place on a hanger immediately.

Pants Pressing

  • Touch up pressing on pants may be desired occasionally, or the pants may be professionally pressed after several washings and drying. If the snap-up hem is used, do not press over seam where the snap tape is placed. Press creases on front and back of pant and bottom hem.

Fitting/Alterations (Completed during uniform fittings but just FYI in case further adjustments must be made)

  • Sleeves
    • Adjust – A – Cuff Option: Adjust the snaps placed at different increments inside the sleeves to eliminate sewing sleeve hems.
  • Pants
    • Adjust-A-Pant Option Fitting: Each pant leg has snap adjustments located on both the inside and outside leg seams. The last 2 are male snaps which fold up to meet 1-12 female snaps. Use male snaps to create a firm anchor at the hem’s edge.
    • Adjust the shoulder strap; have students try the pants on wrong side out, with their band shoes on, then fold up the hem and snap to the desired length.
    • After the hem length has been determined, the student should remove the pants without unsnapping the new hem length. Press the new hem into place and the pants are ready to go. CAUTION: Avoid pressing with high heat and DO NOT press over the snap area as high heat will melt the snap imprint onto the outside of the garment.
    • If the hem is very short (2-3 inches), the hem may need to be tacked slightly (with one or two stiches) between the side seams and pant creases (front and back) to help hold the hem in place.

Quick Reference Stain Guide

  • REMEMBER – Washable uniforms, like all clothes, can get stained. It is important to remove the stain as soon as possible. This list is enclosed to help you with difficult and unusual types of stains.
    • Blot stains with water, solvents, and cleaning agents- DO NOT RUB! o Pre-treat stains before washing (apply stain treatment and scrub with a toothbrush or other like tool before the item is placed in the washing machine. Use regular laundry detergent (without chlorine or reads safe for colors).
    • “Lestoil” – will take out most stains o “Simple Green” – For hard to remove grass stains or dirt rings on collars and sleeves. (This product is found in automotive department) We prefer the spray type.
    • “Carbona” – Has a variety of removers called “Stain Devils”. Listed below are the different removers.
      • “Stain Devil” – Make Up and Grass Remover
      • “Stain Devil” – Blood and Milk Remover
      • “Stain Devil” – Coffee, Tea and Cola Remover
      • “Stain Devil” – Chewing Gum and Glue Remover
      • “Stain Devil” – Ink and Crayon Remover
    • “Whink” – For removing rust stains
    • Aerosol hair spray or rubbing alcohol will remove ballpoint ink stain.
    • Waterless hand cleaner like those used in the garage or automotive environments can be used as a pre-treat for grease, oil, tar, or paint. This product dissolves the oil-base stain before it is set in. However, this must be used BEFORE ANY WATERBASE treatment.

**Please contact uniform chairs Joy Fredrickson and/or Deidre Joffee for further assistance/information regarding cleaning uniforms.